EMA Telemed | Vitals Sent for RPM

Facility Benefits

Automatic Uploads
Automatically uploads vital signs directly into the residents EHR on PointClickCare.

Cost Reduction
Allows staff to focus on residents who need care the most, helping to prevent urgent medical situations.

Revenue Stream
Provides a new stream of revenue and cost savings while improving the quality of care for residents.

Zero Error Rate
Ensures 0% error rate in patient EHR, enhancing patient safety.

Manual vs. Automated

Manual Process
In a study titled Eliminating Errors in Vital Signs Documentation, manually entering vital signs for 64 residents into the electronic medical record (EMR) took an average of 39 minutes.

Automated Process
In contrast, an automated system reduced the average time to record and transfer 66 sets of vital signs to just over 5 minutes.

Error Rates
The traditional method (using paper) had an 18.75% error rate, meaning nearly 1 in every 5 records contained a mistake. In contrast, the automated system recorded no errors at all.

Cost Savings & Error Prevention

Cost Savings for a 44 bed Facility
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According to a study ⁽¹⁾, a 44-bed LTCF that records vital signs three times a day could save up to 35 hours per month, resulting in a cost savings of between $9,240 and $14,700 annually ⁽²⁾.

Error Prevention

According to the aforementioned study Vitals Sent could prevent up to 743 errors monthly, leading to lower costs, improved patient outcomes, enhanced compliance, reduced legal risks, and more accurate reimbursements.

(1) Eliminating Errors in Vital Signs Documentation by authors Vickie K. Fieler, PhD, RN, AOCN; Thomas Jaglowski, BSN, RN; and Karen Richards, DNP, RN, NE-BC
(2) Annual savings are calculated based on a CNA earning $22 per hour (lower) and an LPN earning $35 per hour (higher).

How it works

Our Vitals Sent Tablet (7.75" × 4.5" × 1") simplifies vital-sign collection and EHR entry by auto-pairing with FDA-cleared Bluetooth sensors and instantly displaying readings for review or correction. The data is securely encrypted, sent to our AWS server, and forwarded to the patient’s PointClickCare EHR eliminating manual entry and transcription errors. It also syncs immediately with PointClickCare as new patients are admitted, keeping your system current without manual intervention.

Our tablet supports both cellular and Wi-Fi connectivity. If cellular service is unavailable, it automatically switches to
Wi-Fi, and facilities can enter their Wi-Fi credentials directly on the tablet.

It pairs with dozens of affordable, FDA-cleared Bluetooth vital-sign sensors, all commercially available and fully reimbursable under Medicare’s RPM (CPT 99454), RTM, and CCM programs.

It supports both automated and manual capture of vital sign readings.

Our Dashboard

The VitalsFlow Dashboard is included with Vitals Sent for RPM. It highlights the number of vitals taken, time saved, and labor costs avoided; visualizes weekly, monthly, and yearly trends; and pulls vitals and performance data directly from PointClickCare.

On top of that, our dashboard works with any RPM platform or on its own. Even if your team still enters vitals manually, it adds real value. No matter how your facility operates, the benefits are immediate.

Additional Features:

Entry Errors Prevented
Tracks vitals by caregiver, estimates time saved, and calculates labor cost savings. Also shows how many entry errors were prevented by Vitals Sent for RPM.
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Surveyor Report
Displays vitals taken by shift, unit, and caregiver, helping ensure accountability, identify care gaps, and trace clinical events.

Data Validation Errors
Flags typos and data-entry mistakes so caregivers can quickly review and correct them before they affect care.

Staff Setup & Compensation
Manage authorized caregivers, assign shift times, and set hourly compensation rates.

Embracing RPM Delivers Both Financial and Clinical Benefits

Over the past three years, the percentage of healthcare executives reporting a positive return on investment (ROI) from RPM initiatives has risen dramatically from 60% to 90%. This growth is attributed to RPM's capacity to reduce costs, generate new revenue streams, and enhance patient outcomes.

A study by Brockton Hospital in Massachusetts found that the use of RPM resulted in a reduction of30-day readmission rates for Congestive Heart Failure (CHF) patients to zero, representing a cost avoidance savings of $216,000, with the cost of a 30-day hospitalization being $27,000 per patient.

Healthcare organizations can also generate new revenue of more than $1,300 per patient per year by billing the Centers for Medicare and Medicaid Services (CMS) for RPM & CCM services using specific CPT codes. According to industry surveys, over 90% of healthcare executives now see RPM as a valuable investment, with many organizations leveraging external partners to implement these programs effectively.

Earn Revenue from RPM & CCM

Total Number of Residents: Percentage of Residents Requiring RPM: Percentage of RPM Residents Enrolled in CCM:

Estimated Annual Revenue

These figures depend on accurate coding, timely claim submissions, and consistent use of telemedicine services. It is important to note that these are estimates. The facilities should monitor claims and denials closely to adjust operations as needed and stay informed about any policy changes.
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(1) Reimbursement based on 2025 national Medicare averages.
(2) RPM CPT codes 99453, 99454, 99457, 99458, 99091, along with CCM CPT codes 99490, and 99491 are used.
(3) Reimbursement rates vary by MAC locality. Find yours here.
(4) Annual revenue estimates assume all patients qualify for Medicare reimbursement.

Training, Support, and Cost Overview

Training & Support
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We provide thorough training on our Vitals Sent Tablet and VitalsFlow Dashboard. Staff are encouraged to provide feedback and learn how their input improves the system, ensuring continuous enhancement based on real user experience.

Our hotline is available to assist. Real humans - no robots! They'll troubleshoot, soothe frayed nerves, and get things back on track.

Cost Overview

A full set of vital sign sensors is priced as low as $160. However, costs may vary depending on the type of vital sign sensor.

Sensors can be purchased directly online and are reimbursable under Medicare RPM (CPT 99454), RTM, and CCM billing codes.

Contact us for pricing, a demo, or details on the Vitals Sent Tablet.

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Vitals Sent: Your Solution forRemote Patient Monitoring